"Reserve a Room" Reservation Form

at the Sanderson Community Center of the Deaf and Hard of Hearing

5709 South 1500 West, Taylorsville UT 84123-5217

Please make your reservation at least one week in advance.
If less than one week we may not be able to accommodate your request.

Priority Use

Use by Deaf, DeafBlind and Hard of Hearing Organizations: The facility was built to be used as a community center for the use of Deaf, DeafBlind and Hard of Hearing individuals. The majority of people in attendance from an organization must be Deaf, DeafBlind or Hard of Hearing or the purpose of the meeting should relate to serving Deaf, DeafBlind or Hard of Hearing individuals. Reservations may be made 4 months in advance.

Hearing Groups: Hearing groups are allowed to use this facility when it is not being used by Deaf, DeafBlind and Hard of Hearing consumers, state agencies, or disability-related organizations. Hearing groups may make reservations 4 months in advance.

Are you 18 years or older?*

No Yes

You must be 18 years and older to make a reservation.

Type of Organization

Tell me about your organization. Is it a Deaf, DeafBlind or Hard of Hearing organization?*

No Yes

Are you selling a service / product / ticket / class?*

No Yes

Your business is a*

For-profit organization Non-profit organization

You have a for-profit business.

Since you are a for-profit business or organization, you will need to fill out a form to request approval. Please contact the Front Desk at DsdhhSchedule@utah.gov.

Please describe the service / product / ticket / class you are selling.*

Point of Contact (POC) Information

Full Name of Organization*

If no organization, use your personal name

Name of POC*

First Name

Last Name

POC's Phone Number*

POC's Email Address*

Confirm POC's Email Address *

Information on your Meeting/Event

DATE of meeting/event*

The meeting/event is*

Open to the Public Closed to the Public

Other:

Expected number of attendees/participants*

NAME of the Meeting/Event*

PURPOSE of meeting/event*

Food and/or Drinks*

No Yes

We require any person using our facilities to follow the local health department policy regarding food service. (Local Health Department Policy on Food)

For DSDHH sponsored activities (such as the annual bazaar) where individuals are allowed to sell items, any organization or individual selling food that is prepared onsite must obtain a temporary event food permit from the county.

Any individual serving or preparing food onsite to be consumed by others must possess proper food handling permits. Serving food that is pre-packaged commercially or offsite does not require a food handler permit. Examples include pre-wrapped candies, food in bags prepared at home and brought to the facility, etc.

Note: Food and drinks are not allowed in the Lecture Hall.

We strongly encourage you to upload a flyer or picture related to your reservation. It will make your reservation easier to locate on the public calendar.

No File Chosen

File uploads may not work on some mobile devices.

Start Time of Reservation*

:

End Time of Reservation*

:

The doors open at 8:00 am. We need 30 minutes prior to your reservation to set up any requested technology. If your "ACTUAL Start Time" is earlier than 8:30 am, please change your "ACTUAL Start Time" to 8:30 am or later. Thank you.

ACTUAL Start Time of Event*

:

ACTUAL End Time of Event*

:

If you need to make a reservation for MULTIPLE DATES,
please share your multiple dates below in "Additional Information About Your Request?"

The date of your requested reservation is in 6 days or less. The section titled "Reserve Early" at the top of this form states "Please make your reservation at least one week in advance. If less than one week we may not be able to accommodate your request for a reservation or technology."

If you do not get an email from us at least 24 hours before your requested reservation date, please call us at 801-657-5200. We will tell you if your request was DENIED or APPROVED.

Please do NOT make a request to reserve the "whole" or "entire" building!
Most of the rooms (offices, workrooms, etc.) can not be reserved

VIDEOS OF EACH ROOM

Do you want to see videos of each room available for reservation?

No Yes

Select a room and click the link to watch the video

Click for a 360° video of the Gym

Click for a 360° video of the Kitchen

Click for a 360° video of Classroom A

Click for a 360° video of the Lecture Hall

Click for a 360° video of Classrooms B & C

Click for a 360° video of the Lounge

Click for a 360° video of the Conference Room

Click for a 360° video of the Small Courtyard

Click for a 360° video of the Large Courtyard

Click for a 360° video of the Crafts Room

Click for a 360° video of the Baseball Field

Reservation Details for Room #1

Which room do you prefer to reserve as Room #1? (you can reserve up to 5 more rooms below)*

Check each technology you need for your meeting/event for Room #1

PC Laptop with Windows 10 (WiFi for Internet, HDMI output) Multi-Media Projector (MMP) with a Screen (portable, VGA input) Large Multi-Media Projector (MMP) with Movie Screen - Available only in Gym (VGA/HDMI inputs) Large Multi-Media Projector (MMP) with Stage Back Screen - Available only in Gym (VGA/HDMI inputs) Microphone - Available only in Lecture Hall and Gym Loop System Microphones (ALD) - Available only in Lecture Hall, Conference Room and Classrooms B/C (Classroom B/C share the same loop system) Video Phone - Available only in Conference Room and Lounge Raised Platform - Available only in Gym

We do NOT provide a MAC laptop, MAC adapter and other accessories.

You selected "Large Multi-Media Projector (MMP) with Movie Screen" and "Large Multi-Media Projector (MMP) with Stage Back Screen".
There is only one Large Multi-Media Projector (MMP) in the gym. Please select the type of screen to use with this projector.

The room you selected already has a built-in projector and screen/whiteboard.
Please uncheck the "Multi-Media Projector (MMP) with a Screen (portable, VGA input)" technology option.

Do you need an additional room #2?*

No Yes

Reservation Details for Room #2

Which room do you prefer to reserve as Room #2? (*Not Guaranteed)*

Check each technology you need for your meeting/event for Room #2

PC Laptop with Windows 10 (WiFi for Internet, HDMI output) Multi-Media Projector (MMP) with a Screen (portable, VGA input) Large Multi-Media Projector (MMP) with Movie Screen - Available only in Gym (VGA/HDMI inputs) Large Multi-Media Projector (MMP) with Stage Back Screen - Available only in Gym (VGA/HDMI inputs) Microphone - Available only in Lecture Hall and Gym Loop System Microphones (ALD) - Available only in Lecture Hall, Conference Room and Classrooms B/C (Classroom B/C share the same loop system) Video Phone - Available only in Conference Room and Lounge Raised Platform - Available only in Gym

We do NOT provide a MAC laptop, MAC adapter and other accessories.

You selected "Large Multi-Media Projector (MMP) with Movie Screen" and "Large Multi-Media Projector (MMP) with Stage Back Screen".
There is only one Large Multi-Media Projector (MMP) in the gym. Please select the type of screen to use with this projector.

The room you selected already has a built-in projector and screen/whiteboard.
Please uncheck the "Multi-Media Projector (MMP) with a Screen (portable, VGA input)" technology option.

Do you need an additional room #3?*

No Yes

Reservation Details for Room #3

Which room do you prefer to reserve as Room #3? (*Not Guaranteed)*

Check each technology you need for your meeting/event for Room #3

PC Laptop with Windows 10 (WiFi for Internet, HDMI output) Multi-Media Projector (MMP) with a Screen (portable, VGA input) Large Multi-Media Projector (MMP) with Movie Screen - Available only in Gym (VGA/HDMI inputs) Large Multi-Media Projector (MMP) with Stage Back Screen - Available only in Gym (VGA/HDMI inputs) Microphone - Available only in Lecture Hall and Gym Loop System Microphones (ALD) - Available only in Lecture Hall, Conference Room and Classrooms B/C (Classroom B/C share the same loop system) Video Phone - Available only in Conference Room and Lounge Raised Platform - Available only in Gym

We do NOT provide a MAC laptop, MAC adapter and other accessories.

You selected "Large Multi-Media Projector (MMP) with Movie Screen" and "Large Multi-Media Projector (MMP) with Stage Back Screen".
There is only one Large Multi-Media Projector (MMP) in the gym. Please select the type of screen to use with this projector.

The room you selected already has a built-in projector and screen/whiteboard.
Please uncheck the "Multi-Media Projector (MMP) with a Screen (portable, VGA input)" technology option.

Do you need an additional room #4?*

No Yes

Reservation Details for Room #4

Which room do you prefer to reserve as Room #4? (*Not Guaranteed)*

Check each technology you need for your meeting/event for Room #4

PC Laptop with Windows 10 (WiFi for Internet, HDMI output) Multi-Media Projector (MMP) with a Screen (portable, VGA input) Large Multi-Media Projector (MMP) with Movie Screen - Available only in Gym (VGA/HDMI inputs) Large Multi-Media Projector (MMP) with Stage Back Screen - Available only in Gym (VGA/HDMI inputs) Microphone - Available only in Lecture Hall and Gym Loop System Microphones (ALD) - Available only in Lecture Hall, Conference Room and Classrooms B/C (Classroom B/C share the same loop system) Video Phone - Available only in Conference Room and Lounge Raised Platform - Available only in Gym

We do NOT provide a MAC laptop, MAC adapter and other accessories.

You selected "Large Multi-Media Projector (MMP) with Movie Screen" and "Large Multi-Media Projector (MMP) with Stage Back Screen".
There is only one Large Multi-Media Projector (MMP) in the gym. Please select the type of screen to use with this projector.

The room you selected already has a built-in projector and screen/whiteboard.
Please uncheck the "Multi-Media Projector (MMP) with a Screen (portable, VGA input)" technology option.

Do you need an additional room #5?*

No Yes

Reservation Details for Room #5

Which room do you prefer to reserve as Room #5? (*Not Guaranteed)*

Check each technology you need for your meeting/event for Room #5

PC Laptop with Windows 10 (WiFi for Internet, HDMI output) Multi-Media Projector (MMP) with a Screen (portable, VGA input) Large Multi-Media Projector (MMP) with Movie Screen - Available only in Gym (VGA/HDMI inputs) Large Multi-Media Projector (MMP) with Stage Back Screen - Available only in Gym (VGA/HDMI inputs) Microphone - Available only in Lecture Hall and Gym Loop System Microphones (ALD) - Available only in Lecture Hall, Conference Room and Classrooms B/C (Classroom B/C share the same loop system) Video Phone - Available only in Conference Room and Lounge Raised Platform - Available only in Gym

We do NOT provide a MAC laptop, MAC adapter and other accessories.

You selected "Large Multi-Media Projector (MMP) with Movie Screen" and "Large Multi-Media Projector (MMP) with Stage Back Screen".
There is only one Large Multi-Media Projector (MMP) in the gym. Please select the type of screen to use with this projector.

The room you selected already has a built-in projector and screen/whiteboard.
Please uncheck the "Multi-Media Projector (MMP) with a Screen (portable, VGA input)" technology option.

Do you need an additional room #6?*

No Yes

Reservation Details for Room #6

Which room do you prefer to reserve as Room #6? (*Not Guaranteed)*

Check each technology you need for your meeting/event for Room #6

PC Laptop with Windows 10 (WiFi for Internet, HDMI output) Multi-Media Projector (MMP) with a Screen (portable, VGA input) Large Multi-Media Projector (MMP) with Movie Screen - Available only in Gym (VGA/HDMI inputs) Large Multi-Media Projector (MMP) with Stage Back Screen - Available only in Gym (VGA/HDMI inputs) Microphone - Available only in Lecture Hall and Gym Loop System Microphones (ALD) - Available only in Lecture Hall, Conference Room and Classrooms B/C (Classroom B/C share the same loop system) Video Phone - Available only in Conference Room and Lounge Raised Platform - Available only in Gym

We do NOT provide a MAC laptop, MAC adapter and other accessories.

You selected "Large Multi-Media Projector (MMP) with Movie Screen" and "Large Multi-Media Projector (MMP) with Stage Back Screen".
There is only one Large Multi-Media Projector (MMP) in the gym. Please select the type of screen to use with this projector.

The room you selected already has a built-in projector and screen/whiteboard.
Please uncheck the "Multi-Media Projector (MMP) with a Screen (portable, VGA input)" technology option.

Tables and Chairs in the Gym

It will be your responsibility to come early and set up the tables and chairs.
It will be your responsibility to put them away at the completion of the event.

Round tables (fold-in-half) have a diameter of 5.5 feet and can fit up to 8 chairs.

Large Rectangle tables (fold-in-half, fold) are 6 feet by 2.5 feet and can fit up to 8 chairs.

Extra Long Rectangle tables (fold) are 8 feet by 2.5 feet and can fit up to 10 chairs.

Please specify how many tables and chairs you need below.

Number of round tables (20)

Number of rectangle tables (14)

Number of extra long rectangle tables (3)

Number of metal chairs (80)

Number of cushioned chairs (280)

Additional Information About Your Request?

Do you have more information to share with us regarding your reservation request?

No Yes

Please share with us more information regarding your reservation request.

For DSDHH Staff Only

Are you an employee of DSDHH?*

No Yes

Technology for Accommodations for DSDHH activities, classes, etc.

For Your Information

ILLEGAL ITEMS: Items that cannot be brought to the Sanderson Center:

Political and religious signs and activities.
Open flames, flammable fluids, candles etc., with the exception of gelled alcohol food warming fuel.
Tobacco, including smokeless tobacco and vaping, alcohol, and illegal drugs.

TECHNOLOGY CHANGES:

Any changes with technology requests for all rooms
made less than 48 hours before your meeting/event will NOT be guaranteed.
All requests should be made by the POC only.

ICE:

Please be aware that if ice is needed, you can purchase ice at the gas station or Walmart.

VIDEOPHONE BOOTHS:

Sorenson Video Phone Booths are located in the Sanderson Center for public use.

PARKING:

If your event requires parking of more than 50 cars, contact our front desk at 801-657-5200.

ACCOMMODATIONS:

The Sanderson Center does not provide accommodations for meetings/events such as interpreters, CART, etc. We are pleased to present links to Interpreter Agencies and CART providers for your convenience.
Link to Interpreter Agencies: https://jobs.utah.gov/usor/uip/directory.html.
Link to CART providers: https://jobs.utah.gov/usor/dhh/programs/cartproviders.pdf.

WiFi FOR VISITORS:

Step 1. Close ALL browsers (Safari, Chrome, Firefox, IE, etc.) on phone or laptop.
Step 2. Connect to the WiFi called “CapNet”.
Step 3. Open any browser.
Step 4. Type the link www.cnn.com and press Go or Enter key.
Step 5. When you see the webpage titled “Welcome to State of Utah Guest Wireless”, scroll to the bottom and click the “Accept” button.
You will be connected to the CapNet WiFi with wireless access to the Internet.

RAISED PLATFORM IN THE GYM:

Please click this link to watch a 2-1/2 minute video for details on the Wenger Versalite Platform Deck.

We have 12 panels of 4 ft x 8 ft and two 3-step stairs.
Only 4 panels can be raised to a height of 8 inches.
Only 8 panels can be raised to a height of 16 inches.
All 12 panels can be raised to a height of 24 inches.

If you want us to set it up for you, please go to the "Additional Information About Your Request" section above and tell us the room name, number of panels, panel heights, stairs and where to place it in the room. Be specific!

MULTI-MEDIA PROJECTOR (MMP) IN THE GYM:

If you are going to use a laptop to connect to the large multi-media projector in the gym, please read the brief instructions below.

If you are using a HDMI cable, connect the HDMI cable to the HDMI port marked "INPUT D". use the projector remote control and press input D while facing the projector and standing close to it.
Or if you are using a VGA cable, connect the VGA cable to the computer port marked "INPUT B". use the projector remote control and press input B while facing the projector and standing close to it.

YOUR AGREEMENTS

Supervision of All Children*

You acknowledge that as the point of contact for this event, you are responsible to inform all who will be attending your event that an adult MUST supervise all children (Ages 0 - 17) in attendance at all times. Any damage or mess caused by unsupervised children may affect your or your organization’s ability to use the facility in the future.

Public Announcements and Advertisements*

You acknowledge that you (and organization) agree that you (and organization) are fully responsible for all public announcements and advertisements (if necessary) about this event/meeting.

MAC Devices and Accessories*

You acknowledge that if you (and organization) need a MAC laptop, MAC adapter, printer, cables, etc, you must provide it.

Accommodations*

You acknowledge that you (and organization) understand it is your responsibility to provide accommodations for the Deaf, DeafBlind and/or Hard of Hearing individuals attending your meeting/event.

Setup and Cleanup*

You acknowledge that you (and organization) agree that someone from your organization will arrive 20-30 minutes prior to the meeting/event to setup tables and chairs, check the technology setup and put the tables and chairs away at the completion of the event.

Food and Associated Items*

You acknowledge that you (and organization) are responsible to clean up all food and associated items.

Responsibility for all damages*

You acknowledge that you (and organization) are fully responsible for any damages that may occur from the meeting/event and that I (and organization) will pay for all damages to the facility and equipment. I (and organization) also agree to notify SCCDHH of cancellation at least 48 hours in advance. Cancellations can be made by sending an email to dsdhhSchedule@utah.gov or calling 801-657-5200.

Responsibility for Cancellations*

You acknowledge that if you (and organization)h have 3 absences (no-show) without any prior cancellation notice at least 48 hours prior to the meeting/event, all future reservations may be cancelled and/or rejected.

Some information on this Reservation Request Form will not be in the Confirmation Email you will receive with your reservation details.

You can click here now to open and save this information now for future review.

"Reserve a Room" Reservation Form

at the Sanderson Community Center of the Deaf and Hard of Hearing

5709 South 1500 West, Taylorsville UT 84123-5217Please make your reservation at least one week in advance.If less than one week we may not be able to accommodate your request.

Priority Use

Type of Organization

Point of Contact (POC) Information

Information on your Meeting/Event

VIDEOS OF EACH ROOM

Reservation Details for Room #1

Reservation Details for Room #2

Reservation Details for Room #3

Reservation Details for Room #4

Reservation Details for Room #5

Reservation Details for Room #6

Tables and Chairs in the Gym

Additional Information About Your Request?

For DSDHH Staff Only

For Your Information

YOUR AGREEMENTS

5709 South 1500 West, Taylorsville UT 84123-5217

Please make your reservation at least one week in advance.
If less than one week we may not be able to accommodate your request.